Volunteer for Hardin County Schools

Last Updated: 11/15/2021 8:11 PM

Volunteering is a great investment in our futureThank you for serving as a volunteer at one or more of our schools or departments - giving a student or staff member your precious time and sharing your special talents.  You will bring students new experiences, expand their world of adult friendships and be a positive influence in their lives.

You could be part of several hundred Hardin County Schools’ volunteers who provide countless hours of service to help enrich learning opportunities and make a difference in a student's education.

We welcome all parents, grandparents and community members to be a part of Hardin County Schools’ Volunteer Program. Everyone can make a difference in our community and the future of this Commonwealth and nation.

We sincerely hope that as an HCS Volunteer you find the experience as rewarding for you as it will be for an HCS student. If you have any questions, please contact John Wright, Community Relations Specialist and Volunteer Coordinator.


Volunteer Program Description

Volunteers are persons who do not receive compensation for work in school District programs. Volunteers are encouraged to use their time and effort to support school and District programs. All volunteers shall work only under direct supervision of a District employee.

Volunteers who work on a scheduled and/or continuing basis shall be provided with the same liability insurance coverage as a District employee and shall be provided with written task description detailing responsibilities and expectations, as well as specific qualifications that may be required.

Hardin County Schools has implemented some new procedures for district volunteers effective July 1, 2019. 

Kentucky law and Hardin County Board of Education policy defines a volunteer as anyone who has contact with students on a regularly scheduled or continuing basis or has supervisory responsibility for children at a school site or on school-sponsored trips.  The individuals that meet these criteria must complete a background check administered by Hardin County Schools.  HCS sends the volunteer’s information to the Administrative Office of the Courts in Frankfort, Kentucky.  The AOC office runs the background check and sends the information back to the district.  The districts has followed these protocols.

With the new procedure, Hardin County Schools is asking all NEW volunteers (new = anyone who has not had a state background check run since 2011) to fill out a background check through our district website (www.hardin.kyschools.us).  The link can be found under the “Parents” tab on the website and under “Quick Links.” 

The background check will not be processed until the Superintendent’s office has received $10 for the background check and a copy of the receipt issued by the school.  Volunteers will pay for the background check. The Superintendent’s office is responsible for sending the required information to the AOC.  Volunteers will only have to pay for the checks every five years.  For instance, if an adult who has never volunteered becomes a volunteer in 2019, they will not have to pay for another background check until 2024.  

All volunteers will be required to complete the online background check form through the district website EACH SCHOOL YEAR (no matter when they started volunteering for the district).  

Using the online form, the volunteer will be asked to choose at what schools they would like to volunteer. However, they are still district volunteers.  Therefore, just because someone did not check a particular school on their form does not mean they cannot volunteer there.

Any paper forms published and formerly used as volunteer background check forms will not be accepted.

Please click the link on the right-hand side of this page to begin the volunteer background check process.  You can remit payment at the HCS Superintendent's Office (located at the Hardin County Board of Education, 65 WA Jenkins Rd., Elizabethtown, KY 42701) or at the school where you plan to volunteer.